Timebutler takes all the stress away from you

Nowadays, digital time recording is no longer just an option, but often mandatory. Manual timesheets are a thing of the past – companies are increasingly relying on modern, efficient solutions to record working times in a legally secure and transparent manner. In this article you will find out why digital time tracking is essential and how the Timebutler tool takes all the stress away from you.

What is digital time recording?

Digital time recording describes the use of electronic tools to record and manage employees' working times in real time. Instead of filling out timesheets manually, employees can clock in and out of their working hours using a smartphone app, desktop software or stationary time recording terminals.

This data is automatically recorded, stored and evaluated, giving companies a precise overview of the attendance and productivity of their employees.

The advantages of digital time recording

At first glance, digital time recording does not seem to be advantageous for every company. Because: Employees have to use software or an app. Below we present the most important advantages of digital time recording.

1. Time saving and accuracy

Manual time recording is error-prone and time-consuming. With digital tools, recording is automated and much more precise. This not only saves time for employees and human resources departments, but also ensures that working hours and overtime are recorded correctly and transparently.

2. Transparency

Digital time recording provides an accessible overview of working times, breaks and overtime at any time. This creates clear structures that are understandable for both employees and managers. Misunderstandings or discrepancies are avoided through precise documentation.

3. Management of flexible working time models

Digital time recording makes it possible to easily map flexible working models such as home office, flextime or shift work. Employees can record their times from anywhere, which is particularly advantageous today with increased remote work.

Digital time recording is mandatory: Companies absolutely have to implement this

Since the ruling of the European Court of Justice (ECJ) in 2019, companies in the European Union have been obliged to fully record the working hours of their employees. This decision aims to improve the protection of workers and ensure that regulations such as maximum working hours, break times and overtime regulations are adhered to.

In Germany, the Federal Labor Court (BAG) clarified the ruling in September 2022 and declared that digital time recording was mandatory in all companies. This means that smaller and medium-sized companies also have to introduce a time recording system. Anyone who fails to comply with this obligation risks high fines and legal consequences. Digital time recording systems offer an uncomplicated and efficient solution to meet legal requirements.

How does digital time recording work in practice?

The introduction of digital time recording is usually uncomplicated and can be easily integrated into existing systems. The tools often offer different recording options depending on the needs of the company:

• Smartphone-Apps: Employees can conveniently start and stop working hours via the app, even while on the go or in the home office.
• Desktop-Software: For office workers, time recording is possible directly via the computer. A simple user interface enables quick login and logout.
• Time recording terminals: In production plants or at permanent workplaces, employees can use physical time recording terminals. This is often done via chip cards, fingerprint sensors or QR codes.
• Integration with other tools: Many digital time recording systems can be seamlessly integrated into existing HR or payroll software so that data can be further processed automatically.

Timebutler: The solution for legally compliant and simple time recording

An example of a user-friendly and legally compliant solution is Timebutler. A digital time tracking software designed specifically for small and medium-sized businesses. Timebutler not only offers the recording of working hours, but also numerous additional functions to make working time recording even more efficient.

For a direct overview, we present the most important functions of Timebutler:

• Simple time tracking: Employees can easily record their working hours using a laptop or PC, cell phone or tablet. This offers flexibility and mobility, especially for companies with field workers or remote teams.
• Automatic evaluation and reports: Timebutler makes it possible to automatically evaluate working times, overtime, breaks and vacation days.
• Legally compliant time recording: Timebutler meets all the requirements of the German working time recording requirement and helps companies to easily implement the legal requirements.
• User-friendly interface: Timebutler's intuitive user interface makes it easy for both employees and managers to use the software and manage working hours efficiently.
• Flexibility: Time recording is possible from anywhere, even with a cell phone – ideal for hybrid work models and field staff.
• Easy implementation: Timebutler is easy to integrate into existing systems and can be used by employees without much training.

5. Data protection and security in digital time recording

A crucial aspect when choosing a time tracking tool is data protection. Timebutler ensures that all data is processed in accordance with GDPR. The saved working times are protected from unauthorized access and all data transfers are encrypted. This means companies can be sure that their employees’ sensitive data is protected in the best possible way.

Conclusion: obligation and opportunity – digital time recording as a future model

The legal obligation to record working hours may initially sound like an additional burden for many companies, but it offers enormous advantages: increased efficiency, transparency and legal certainty are just a few of them. Tools like Timebutler make the switch to digital time recording easy and help companies optimize their processes. Digital time recording is therefore not only mandatory, but also an opportunity to simplify work processes in the company and work more successfully in the long term.

Find out more about time tracking at Timebutler here